The company secretarial function constitutes a critical operational component for all business entities, irrespective of scale or corporate structure. Under Malaysian statutory requirements, every incorporated company must appoint at least one Company Secretary. This appointee must be an individual and a Malaysian resident, holding active membership in a prescribed professional body or possess a valid license issued by the Companies Commission of Malaysia (SSM).
The term “Secretary” in this professional designation may appear misconceived to those unfamiliar with the role. A Company Secretary functions as a corporate legal advisor and serves as a critical member of executive management. This individual oversees administrative documentation, statutory filings, and compliance procedures essential to corporate operations. Recognized under corporate law as a statutory officer of the company, the Company Secretary leverages specialized training to deliver cross-functional expertise across finance, accounting, legal compliance, and human resources domains.
In large and medium size business organizations, a company secretary role includes incorporation of the Company, processing applications for management appointments, remunerations, inter-corporate investment and loans, handling public issues including listing of shares and debentures, conducting both board and general meeting, maintenance of records, registers and minutes of the meetings. In short, it would suffice to say that all legal and procedural matters as per the Companies Act and all other applicable laws fall under the duties of a Company Secretary.
A company secretary of today is a company officer who is endorsed with heavier responsibilities and a greater power, duties which demand for ethical behavior from company secretaries at all times.
In addition to monitoring and ensuring compliance with relevant legal requirements, a company secretary also has the following responsibilities:
Board Meetings
Co-coordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes and ensuring that correct procedures are followed.
General Meetings
Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes and ensuring that correct procedures are followed.
Company Constitution
Ensuring that the company complies with its constitution and drafting/incorporating amendments in accordance with correct procedures.
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Apart from company formation service, Tannet could also assist clients in comany follow-up services. Should you have further query, please feel free to contact Tannet through visiting https://tannet-group.net/ or calling at +60193094988.With TANNET service by your side, you can navigate the process with confidence and ease, setting the stage for a successful business venture.
